Inserting Sound Effects

You can add sound effects to a slide show to gain your audience's attention; however, sometimes sound effects can be distract people from the content of your presentation. It will be up to you to decide when a sound effect will benefit your presentation.

To Insert a Sound Effect:

• Select InsertMovies and Sounds from the main menu.
• Select the location of the sound clip:
  • Sound from Clip Organizer
  • Sound from File
  • Play CD Audio Track
  • Record Sound
  
  In this example, select Sound from File. The Insert Sound dialog box will appear.
  
  
• Locate the sound file on your computer.
• Select the file.
• Click OK. The Microsoft Office PowerPoint dialog box will appear.

• Decide whether you want the sound to start Automatically when the slide appears or When Clicked. An icon representing the sound will appear.

To Hide the Sound Icon During the Slide Show:

• Right-click the icon.
• Select Edit Sound Object. The Sound Options dialog box will appear.
• Select Hide sound icon during slide show.
  

• Click OK.

• Open the Sample PowerPoint presentation.
• Insert a sound effect from a file or the Clip Organizer in the title slide.
• Hide the sound icon from view.
• Play the presentation in slide show view to confirm that you successfully hid the sound icon.
• Close the presentation without saving the file.

Adding Background Music from a CD

You may want to add background music to some of your PowerPoint presentations. For example, if you create a slide show of family pictures, you may want play music in the background. Or, if you give a presentation at work, you could play music during the introduction slides before you speak.

To Add Background Music from a CD:

• Select the first slide where you want the music to play.
• Select InsertMovies and Sounds.
• Select Play CD Audio Track. The Insert CD Audio dialog box will appear.
• Verify that you have a CD in the CD drive of your computer.
• Select the track number to start playing.
• Select the track number where you want to end.
  

• Select Loop until Stopped to continue playing the music until the slide show is complete.
• Select Hide sound icon during slide show.
  

• Click OK.
• Click Automatically to start the music when the slide appears. The CD sound icon will appear.

• Open the Sample PowerPoint presentation.
• Insert a CD into your computer's CD drive.
• Add tracks 2 and 3 as background music to the presentation.
• Hide the sound icon from view.
• Play the presentation in slide show view.
• Close the presentation without saving the file.

Packaging a Presentation for CD

The Package for CD feature of PowerPoint 2003, called Pack 'n Go in previous versions, allows you to store one or more of your presentations on a CD or other disk drive. In addition to your presentation, PowerPoint also includes the PowerPoint Viewer by default so that you can run the packaged presentation on another computer even if PowerPoint is not installed on it. This is really helpful if you give a presentation at work or another event and are unsure if the computer you will use has PowerPoint installed.

To Package a Presentation for CD:

• Select FilePackage for CD from the main menu.
• Enter a name for your CD.
• Click Add Files and follow the instructions to add any extra files to the CD that you may need. If you link to files outside of your presentation, PowerPoint will automatically add those files.
• Click Options.
  • Deselect the PowerPoint Viewer box if you are sure the computer you will use has PowerPoint 2003. By default, PowerPoint automatically includes the PowerPoint Viewer on the packaged CD.
    

• Play all presentations automatically in the specified order
• Play only the first presentation automatically
• Let the user select which presentation to view
• Don't play the CD automatically

• Verify Linked Files is selected if you link to other files in your presentation (this is the default selection).
• Select Embedded TrueType Fonts to ensure the fonts you use in your presentation appear as you intend.
• Create a password to open or modify your presentation, if you wish.
• Click OK.
  

• Choose Copy to CD.

• Open the Sample PowerPoint presentation.
• Package the presentation for a CD. Assume it will be used on a computer without PowerPoint.

• Close the presentation without saving the file.